IndustryAppointments.com

My client who has been a pioneering service provider for the oil and gas industry for over 70 years are now seeking a commercial coordinator to join their team.

This role has arisen in the Commercial Department and therefore they are seeking an experience and highly motivated individual with Oil and Gas background to coordinate with the commercial manager for both internal and external purposes.

RESPONSIBILITIES

• Prepare pricing for tenders and quotes.
• Formulation of commercial terms for tenders and quotes.
• Drafting and formulation of contractual exceptions/ deviations for tenders.
• Preparing Technical specification list and other information on equipment for tenders and quotes.
• Operating as focal point of contact with the client during Contractual negotiation, clarifications and final contract review process.
• Client follow-up after tender/quote submission.
• Liaise with Client and Operations, Accounts and other Departments within my client to facilitate information & document gathering.
• To co-ordinate projects within given time-scales.
• Provide support to UK, Norway, Italy, Holland, Germany, CIS and France regions in the preparation of pre-qualifications, proposals, quotations, and tenders following approval by the Manager.
• Provide analysis of contract performance.
• Supporting Management in process and procedural improvement initiatives.
• Assist Commercial administrator for tender formulation/ structure where required.

Ad-hoc Duties in absence of Commercial Administrator

• Keeping bid & quote register up-to-date.
• Prepare weekly report of quotes and tenders.
• Provide instruction and supervision to Commercial Assistant, where required.
• General administration duties to include: letters, faxes, e-mails, scanning, filing, photocopying.
• Archiving old documents for Commercial Department and maintaining log of box contents.
• Act as focal point to internal/external Departmental enquiries.

ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Excellent attention to detail is essential.
• Previous experience working in contracts/commercial Departments.
• Good standard of education (Highers, A-Levels, or equivalent).
• First Class computer literacy with MS-Office package (MS Word/Excel/Outlook/PowerPoint ).
• Accuracy in literacy / numeracy and proof-reading skills.

• Excellent communication skills with Personnel at all levels of Company.
• Maintain professional and responsive persona at all times.
• Confident and polite telephone manner.
• Maintain confidentiality with all information pertaining to Frank’s business dealings and a discrete, diplomatic approach to work.
• Ability to work under minimal supervision.
• Ability to prioritize own work load and meet deadlines.
• Familiarity with oil & gas technical terms.

In return they are offering an excellent salary as well as benefits