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Contribute to a co-operative working environment within the Expediting & Transport (E&T) section and Purchasing section, between the departments and the project teams.
Prepare the Expediting and Transport Plan in conjunction with Section Head E&T (SH E&T) and Project Manager (PM) for inclusion in the PPP (Project Procurement Plan).
Participate, in pre-award / bid clarification meetings with Suppliers.
Develop, maintain and distribute the Expediting Status Report (ESR).
Expedite and ensure timely receipt of Supplier documentation as agreed per the Project Document Requirement List (PDRL).
Monitor the follow up by Supplier’s expediting activities towards sub-suppliers.
Expedite material as required per the Purchase Order (PO) in order to meet contractual agreed delivery dates.
Expedite, review, assess and distribute Supplier Progress Reports and production schedules.
Review, discuss and establish all possible measures, with relevant parties, to recover delays back to the original PO contractual delivery date(s), or minimise delays based on best possible priority schedules to be agreed with the PM.
Expedite Supplier and disciplines on all outstanding action points / queries such as mentioned in minutes of meetings, expediting- and inspection reports.
Timely apply, where necessary, for field expediting assistance in conjunction with SH E&T and PM.
Expedite and monitor timely submittal of Supplier inspection invitations, based on approved Inspection Test Plans (ITPs).
Submit shipping instructions to Suppliers and Forwarders based on Inspection Release Notes or Inspection Waivers.
Prepare and co-ordinate relevant transport and shipping activities, including issue of Transport Orders to Forwarders and preparation of required export documentation.
Closely work together with the Logistics coordinator, who is responsible for major transports such as Buoys, PLEMS, hose strings, chain, FPSO components, etc.
Expedite receipt of Material Receiving Reports (MRR’s) and Over/Short and Damage reports (OS&D’s) from site and take corrective actions with Suppliers and/or Forwarders in case of discrepancies and/or damage.
Report and advise Project team on a frequent basis about project E&T highlights/events.
Verify Suppliers’ and Forwarders’ invoices.
Participate in Supplier close-out meetings.
Provide input to Purchasing Department to feed the Supplier’s bench marking system.