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Maintain a controlled document retrieval system containing, Subcontractor and Supplier documents.
Sub-Contractor Documents:
Set up and maintain (in conjunction with PM/PE) a project deliverables list.
Check original documents against Project- & corporate requirements and/or standards.
Check original documents against Print Order Form and send to RALOM for copying and filing.
Prepare transmittals for documents which have to be issued/distributed to Third Parties (Client, Subcontractor, Yard, Verification Bodies, Suppliers).
Registration and receipts of Third Party Approvals (CRS) on Bluewater documents in conjunction with the Certification Engineer and distribute these to the relevant project team members.
Report and advise to PE/PM on a regular basis about document progress within the project.
Attend Project Kick Off Meetings and Progress Meetings.
Ensure adequate receipt and distribution of Sub-Contractor documents.
Supplier Documents:
Set up and maintain a supplier document filing system (based on P-DRL).
Check incoming Supplier Documents on completeness and ensure adequate follow-up.
Set up, maintain and expedite internal IDC in conjunction with PE/PM.
Report and advise to PE/PM on a regular basis about document status.
Prepare transmittals and return reviewed documents to Supplier.
Prepare/compile the final documentation (MRB) in conjunction with engineering if required.
Report and advise to the Supervisor Document Control Centre on a regular basis about Document Control activities and developments within the Project.